About the Role

We are looking for a Recruiting Operations Assistant to join our partner’s Talent Acquisition team. In this role, you will act as "mission control" for the candidate journey, managing high-volume coordination across multiple time zones and serving as the primary operational backbone for a high-velocity recruiting team.

By partnering with recruiters and leadership—up to the C-suite—you will ensure a seamless, world-class experience for every candidate. You aren't just scheduling meetings; you are managing the logistics of a global talent engine, troubleshooting real-time technical hurdles, and optimizing workflows to help the organization scale.

*This is a hybrid role for candidates based in Atlanta, GA (5195 Mason Rd, Union City, GA).

Most Important

• 3+ years of experience in recruiting coordination, HR operations, or high-level administrative support.
• Proven ability to manage complex calendars and high-volume requests across multiple time zones with zero loss in accuracy.
• Experience partnering with senior leadership (Chief of Staff, EAs, or C-suite) to navigate complex schedules and executive assessments.
• High level of comfort with Google Workspace (Calendar, Docs, Sheets) and experience navigating Workday or similar enterprise Applicant Tracking Systems (ATS).
• Ability to lead projects from requirements gathering and telemetry instrumentation through to deployment and continued operation.
• Act as a "mission control" to fix technical issues or last-minute schedule shifts on the fly.
• Experience acting as a travel concierge, booking flights, accommodations, and managing expense reimbursements for out-of-state candidates.
• Ability to work 2 days in-office at Mason Road (30349), acting as the "boots on the ground" for candidate logistics.

Nice to Have

• Experience working in a high-growth startup or a fast-paced technology environment where priorities shift rapidly.
• Familiarity with identifying bottlenecks in the hiring funnel and suggesting workflow improvements within an ATS.
• Experience managing relationships with third-party vendors for candidate accommodations or travel.
• Experience using automation or AI tools to streamline repetitive scheduling tasks without losing the "human touch."